For bookkeepers
Catch-up work is where this tool earns its place: twelve months of statements, a client who has not looked at them, and a fixed fee that assumed fewer surprises.
The job
Several clients, each on different software, each handing over statements in whatever form their bank produced. The work is repetitive and priced as though it were quick, so anything that turns a two-hour statement into a ten-minute one changes the economics of the engagement rather than merely being convenient.
Why catch-up work goes wrong
Volume hides errors. Converting one statement, you would notice a missing transaction; converting fourteen in an afternoon, you will not. And the errors that survive are the quiet ones — a row lost at a page break, a carried-forward balance counted as a transaction, a date read the wrong way round in a month where every day falls below the twelfth. They surface at the year end, in a reconciliation that is out by an amount nobody can trace.
What this does about it
Volume does not weaken the checking
The same five arithmetic checks run on the fourteenth statement of the afternoon as on the first, and they do not get tired. A dropped page-boundary row breaks the running balance at exactly the row where it should have been, whether or not anyone is looking closely.
A year of statements in one run
Drop a client’s twelve monthly PDFs in together. Each is converted, reconciled and saved to that client’s project, and a file that fails — a password-protected one, a scan among the downloads — is reported and skipped rather than ending the run. What survives is a list you work through, not fourteen rounds of the same four clicks.
One conversion, every client’s format
The client on QuickBooks Online gets QBO, the one on QuickBooks Desktop gets IIF, the one on Xero gets a Xero-preset CSV. Same conversion, different download, no second tool and no second subscription.
Statements stay organised by client
Converted statements are saved into projects, so a client’s history is in one place rather than in a downloads folder named by the bank’s file naming scheme.
A cost that scales with the work
Metered in pages, and only pages carrying transactions count. A catch-up month costs more than a quiet one, which is the right shape for work that arrives in bursts.
It will not learn your categories
There is no rule engine and nothing persists between statements. Categorisation belongs in QuickBooks or Xero, where your chart of accounts already lives and the rules can learn from what you accept. This gets verified rows into it.
Try it on a statement
Three pages a day without an account. A digital statement is read in your browser and is not uploaded.
Drop a PDF bank statement here
Only pages with transactions count against this.
Review
Example statementHabib Bank Limited · 0441-79002251-03 · 2026-04-01 to 2026-04-30
- Row-by-row running balance
- Page subtotals
- Opening + movement = closing
- Printed credit / debit totals
- Printed credit / debit totals
- Transaction count
Arithmetic only. Verifies that amounts, balances and totals agree. Does not verify descriptions or dates, and cannot detect two errors that cancel out.
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| Apr 02, 2026 | IBFT TRANSFER FROM ZAINAB TRADERS / INV-4471 | PKR 185,000.00 | PKR 1,247,350.00 | |
| Apr 03, 2026 | POS PURCHASE 4157 IMTIAZ SUPER MARKET KARACHI | PKR 12,480.00 | PKR 1,234,870.00 | |
| Apr 05, 2026 | UTILITY PAYMENT K-ELECTRIC ACCOUNT 04412297 | PKR 38,640.00 | PKR 1,196,230.00 | |
| Apr 08, 2026 | CHEQUE 000241 CLEARED — AL-NOOR PACKAGING | PKR 220,000.00 | PKR 976,230.00 | |
| Apr 11, 2026 | IBFT TRANSFER FROM MEHRAN ENTERPRISES / PO-8890 | PKR 342,500.00 | PKR 1,318,730.00 | |
| Apr 14, 2026 | SALARY DISBURSEMENT APRIL 2026 — 11 EMPLOYEES | PKR 685,000.00 | PKR 633,730.00 | |
| Apr 17, 2026 | BANK CHARGES — ONLINE TRANSFER FEE | PKR 1,150.00 | PKR 632,580.00 | |
| Apr 21, 2026 | IBFT TRANSFER FROM SIDDIQUI BROTHERS / INV-4488 | PKR 128,750.00 | PKR 761,330.00 | |
| Apr 24, 2026 | POS PURCHASE 9921 TOTAL PARCO FUEL STATION | PKR 18,900.00 | PKR 742,430.00 | |
| Apr 28, 2026 | PROFIT CREDITED — SAVINGS ACCOUNT | PKR 4,318.00 | PKR 746,748.00 | |
| Closing balance10 transactions | PKR 746,748.00 | |||
Export
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Questions
- Can I convert a year in one go?
- Yes, for digital statements: drop the twelve files in together and each is converted, reconciled and saved, with a failure on one not stopping the others. Scanned statements are still one at a time, because each costs money per page to read and is worth watching happen.
- What about clients whose statements are scans?
- Those are read by a vision model on our servers rather than in your browser, and you are told before it happens. Every scanned conversion goes through the same reconciliation, which is what makes a scan usable at all.
- Can I share this with the rest of my team?
- Not yet — one account per person today. Team seats are on the plan and are not built, and we would rather say so than let you buy a plan for the seat count.